By Kathy Jacobs

Discover ways to layout displays to slot any viewers, create stories and graphical essays, use PowerPoint with different Microsoft workplace items, and extra with this timesaving advisor.

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To search for additional occurrences, click Find Next again. 4. Checking Spelling Spelling errors are never a good thing. At best, they can give your audience the impression that you don't pay attention can actually prevent your audience from understanding what you're talking about. And make no mistake about it: the ty former English teacher noticed when it appeared on a hard-copy handout is obvious to everyone when it's four feet high projector screen. Note: Spell checkers' suggestions aren't always right, and they can miss errors, too.

Fixing every occurrence by hand would take you forever, and you'd likely miss a few. Fortunately, there's a better way. PowerPoint's Replace option can find all the occurrences of a particular word or phrase and replace them automatically with the text you specify. 2. To search for and replace text automatically: 1. Press Ctrl+H or select Home Editing Replace. The Replace dialog box shown in Figure 2-6 appears. 2. In the "Find what" box, type in the word or phrase you want to search for. For example, Tomato Juice.

4. Click OK. The PowerPoint Options window disappears, returning you to your slides. WORD TO THE WISE Contextual Spelling (And Why It's Not Reliable, Either) Spell checking is great for catching misspelled words (such as mispelled). But it's useless when it comes to cat words, which are at least as common asand can tarnish your well-polished presentation even more thanglaring Take, for example, the phrase more then this. Because then is a legitimate, correctly spelled word, the PowerP doesn't flag it and suggest the correct word for this phrase, than.

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